Blog - OMDDMS

Privacy Notice

This privacy notice provides you with details of how we collect and process your personal data through this site when you use our contact ('Get in touch') form.

WHO WE ARE

OMDDMS Ltd is the controller and responsible for your personal data (collectively referred to as 'OMDDMS', 'we', 'us', or 'our' in this privacy notice).

OUR NAME AND CONTACT DETAILS

Registered address: Lyneholm, Roweltown, Carlisle, United Kingdom, CA6 6LH.

Our data protection officer's email address: dpo@omddms.org

PERSONAL DATA COLLECTED

The following personal data is collected directly from yourself when you use our contact form:

Name
Email address
Any other information you may provide us.

We may collect certain data automatically when you visit our website:

Technical data such as your IP address, details about your browser, length of visit to pages on our website, page views and navigation paths, and time zone settings.

You can manage cookie settings by clicking the 'C' in the bottom-left hand corner of the website. Please see our Cookie Notice for further details.

This website is not intended for children, and we do not knowingly collect data relating to children.

USE OF YOUR PERSONAL DATA

We use your personal data to:

Reply to any enquiries you make using our contact form
Keep records of our communications with you
To provide you with your OMDDMS Candidate ID
To administer and manage the OMDDMS examinations
Keep a record of all of your exams and results (as a candidate)
Keep a record of the courses you have given (as an ATI [trainer]) - this data is provided by the ATO for whom you have delivered a course
Manage and protect our business
Comply with relevant legal obligations
Monitor and analyse the use of our website
Administer our website

Your personal data is not used for automated decision making or automated profiling.

WHERE WE STORE YOUR DATA

Your personal data is stored in the United Kingdom and Europe.

DATA RETENTION

Your personal data is retained for one (1) year and as long as reasonably necessary thereafter to fulfil our legal requirements.

LEGAL BASIS FOR PROCESSING YOUR PERSONAL DATA

We collect, store, and use your personal data to respond to enquiries you have made via our website and to provide you with information and to keep relevant records related to your request on the basis of our legitimate interest.

WHO WE SHARE YOUR PERSONAL DATA WITH

1) Where necessary, service providers who provide IT and system administration services

2) In certain circumstances be provided to other third parties such as HMRC or Companies House, or other regulatory or law enforcement bodies, but only in compliance with the law and where strictly necessary.

3) The ATO (who may be based outside UK or Europe) from whom you purchased your exam token.

AUTOMATED DECISION-MAKING AND PROFILING

You will not be subject to decisions that will have a significant impact on you based solely on automated decision-making, including profiling, unless you have given us your consent to do so, or it is necessary for entering into or the performance of a contract.

YOUR RIGHTS

You have qualified data protection rights:

Access - you have the right to ask us for copies of your personal data. This right always applies. There are some exemptions, which means you may not always receive all the personal data we process.
Rectification - you have the right to ask us to rectify any of your personal data that you think is inaccurate or incomplete. This right always applies.
Erasure - you have the right to ask us to erase your personal data where it is no longer required for purpose for which it was collected, or you withdraw your prior consent to us processing it and we have no other legal ground for processing it, or it is being processed unlawfully, or when it must be erased to comply with a legal obligation, or it is being used for direct marketing purposes where we have no legitimate grounds for us doing so.
Restriction - you have the right to ask us to restrict the processing of your personal data where it is inaccurate (allowing us to verify the accuracy), or it is being processed unlawfully (and you want us to stop processing rather than erasing it), or where you have objected to us processing it while we're verifying whether we have legitimate grounds for processing, or it is no longer required for purpose for which it was collected and you want us to keep it for the establishment, exercise or defence of legal claims.
Portability - this only applies to personal data you have given us. You have the right to ask us to transfer the information you provided us from one organisation to another or give it to you. This only applies if we are processing personal data based on your consent or as part of a contract, or in talks with you about entering into a contract and the processing is automated.
Objection - you have the right to object to processing your personal data if we are using legitimate interests as our lawful basis for processing, or it is being used for direct marketing.
Withdrawing consent - you can withdraw your consent that you have previously given to us for one or more specified purposes to process your personal data. This will not affect the lawfulness of any processing carried out before you withdraw your consent. It may mean we are not able to provide certain products or services to you and we will advise you if this is the case.
You have the right to complain to a Supervisory Authority, in the UK that is the Information Commissioner's Office.

BREACHES

We have put in place procedures to deal with any suspected data security breach and will notify you and any applicable regulator of a suspected breach where we are legally required to do so.

DEALING WITH YOUR REQUESTS

We will deal with your requests as soon as possible but may take up to 1 month (possibly extended to 3 months where the law permits). Normally there is no charge, however we may charge a reasonable fee if your request is clearly unfounded, repetitive, or excessive or we could refuse to comply with your request in these circumstances.

We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that your personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.

NOTE

This notice does not form part of any contract of employment or other contract to provide services.

SECURITY

We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used, altered, disclosed, destroyed, or accessed without authorisation. While no data transmission or storage can be guaranteed to be secure, we implement a range of commercially reasonable physical, technical, and procedural measures to help protect personal data. These measures include policies, confidentiality agreements with third parties, secure development practices, security due diligence of service providers, products, services that may be used.

We have also put in place procedures to deal with any suspected personal data breaches and will notify you and any applicable regulator of a breach where we are legally required to do so.

CHANGES TO THIS PRIVACY NOTICE

We may update this notice from time to time and any changes we make to our privacy notice in the future will be posted on our intranet and, where appropriate, notified to you by email. Please check our website frequently to see any updates or changes to our notice.

This Privacy Notice was updated on 26/01/2024.

Cookie Notice

This Cookie Notice notice provides you with details of the cookies we use.

A cookie is a small file of letters and numbers that we store on your computer if you agree. They are widely used in order to make websites work, or work more efficiently. They provide us with aggregated information about how users interact with our site. We use this information to try to improve your experience on our website. We do not use cookies in any other way to collect information that identifies you personally.

The table below explains the cookies we use and why.

We use the following types of cookie:

Necessary cookies

Analytical or performance cookies

Name	Type	Purpose	Expires
PHPSESSID	Necessary	Used to identify your session on our website and retrieve the appropriate data for that session	Expires when you close your browser
CookieControl	Necessary	Used to remember your choice about cookies	90 days
_ga	Analytics	Used to generate statistical data on how visitors use our website	2 years
_ga_VXYNEM0LLQ	Analytics	Used to persist session state	2 years
vfm_658221383	Necessary	Used by the OMDDMS Portal to save your login information and maintain a logged-in state If you select 'Remember Me', your login will persist for a year. If you log out of your account, the login cookies will be removed.	1 year

T&Cs

TRADEMARK

'OMDDMS' is a registered trademark of OMDDMS Ltd.

COPYRIGHT

All works in this site are protected by copyright.

Material on this website is permitted for personal or educational use, provided it is explicitly attributed to 'OMDDMS^®'.

Any other use, including commercial reproduction, requires prior written permission from OMDDMS Ltd., and explicit attribution to 'OMDDMS^®'.

WEBSITE USAGE AND DISCLAIMER

This website provides information about OMDDMS Ltd. of Lyneholm, Roweltown, Carlisle, United Kingdom, CA6 6LH ('OMDDMS' or 'we' or 'us' or 'our').

Our goal is to keep this information timely and accurate. If you find any errors please email us, and we will try to correct them, however we accept no responsibility or liability whatsoever regarding the information on this website, or the use thereof.

This website and its content are the property of OMDDMS Ltd.

MALICIOUS USAGE OF THIS WEBSITE

You must not misuse our site by knowingly introducing any material which is malicious or harmful in any way. You must not attempt to gain unauthorised access to our site, the server on which our site is stored, or any server, computer or database connected to our site. You must not attack our site via any malicious means or mechanisms.

By failing to comply with this provision, you would commit a criminal offence and your right to use our site will cease immediately and your actions will be reported to the relevant authorities.

LINKING TO THIS WEBSITE

You may link to any of our pages only if you have first obtained our written permission and if you do so in a way that is fair and legal and does not damage our reputation or take advantage of it. We reserve the right to withdraw linking permission without notice. This Website site must not be framed on any other site.

You must not link in such a way as to suggest any form of association, approval, or endorsement on our part where none exists.

EXTERNAL LINKS

This site may contain links to other sites. We are not responsible for the privacy practices or the content of those web sites.

Linked sites may be copyrighted by their respective owners.

LIABILITY

The material displayed on this Website is provided without any guarantees, conditions, or warranties as to its accuracy. To the extent permitted by law, we expressly exclude:

All conditions, warranties and other terms which might otherwise be implied by statute, common law, or the law of equity
Any liability for any direct, indirect or consequential loss or damage incurred by any user in connection with our site or in connection with the use, inability to use, or results of the use of our site, any websites linked to it and any materials posted on it (whether by us or a third party), including, without limitation any liability for:
- Loss of income or revenue, business, goodwill, profits, or contracts
- Loss of anticipated savings
- Loss of data
- Wasted management or office time
- Any other loss or damage of any kind, however arising and whether caused by tort (including negligence), breach of contract or otherwise, even if foreseeable.

This does not affect any liability which cannot be excluded or limited under applicable law.

COPYRIGHT

All works in this site are protected by copyright. No reproduction is permitted without the consent of the owners of the copyrights.

Linked sites are copyrighted by their respective owners.

You must not use any part of the materials on this website for commercial purposes without a licence from us or our licensors. You may not reproduce in any format (including on another website) any part of our site (including content, images, designs, look and feel) without our prior written consent.

JURISDICTION AND APPLICABLE LAW

The English courts will have exclusive jurisdiction over any claim arising from, or related to, a visit to this website.

These terms of use and any dispute or claim arising out of or in connection with them or their subject matter or formation (including non-contractual disputes or claims) shall be governed by and construed in accordance with the law of England and Wales.

COOKIES

You can browse through this website without giving any information about yourself. This site does not use cookies.

ATTRIBUTIONS

Main picture adapted from Pexels: 'an-artist-s-illustration-of-artificial-intelligence-ai-this-image-was-inspired-neural-networks-used-in-deep-learning-it-was-created-by-novoto-studio-as-part-of-the-visualising-ai-proje-17483873/'

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